CONTRACT COORDINATOR I

Requisition No: 821092 Agency: Department of Transportation Working Title: CONTRACT COORDINATOR I - 55003242 Pay Plan: Career Service Position Number: 55003242 Salary: $49,801.
41 - $64,448.
89 Posting Closing Date: 02/06/2024 Total Compensation Estimator Tool STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION JOB POSTING DESCRIPTION 191 / Heartland Operations Center PENDING CLASSIFICATION UPDATE CAREER SERVICE CONTACT PERSON: Eddie King CONTACT PHONE NUMBER: 863-491-1818 CONTACT EMAIL ADDRESS: Eddie.
King@dot.
state.
fl.
us Working for the State of Florida is more than a paycheck.
The State’s total compensation package for employees features a highly competitive set of employee benefits including: Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package Generous vacation and sick leave 10 paid holidays a year Career advancement opportunities Tuition waiver for public college courses Training opportunities Flexible work schedules and telework (for designated positions) Employee Assistance Program (EAP) Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system! For additional benefit information available to State of Florida employees, go to https://www.
mybenefits.
myflorida.
com/ SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.
QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.
112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.
Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.
Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
This position requires a valid Class E driver license with an acceptable driving record in accordance with the Department's Drivers Record Requirements Policy.
An unacceptable driving record is defined as any of the following: three (3) or more moving violations in the past 3 years that accumulate 3 or more points per violation; any 2 convictions of reckless driving in the past 3 years; a suspension or revocation of the driver license for moving violations in the past 3 years; and a suspension or revocation for refusal to take a sobriety test, or any suspension or revocation for a DUI conviction in the past 4 years Your driving record will be reviewed and the status of your driver license confirmed.
POSITION DESCRIPTION: Oversees contractor activities on maintenance contracts to assure that the contract documents are being adhered to and contract administration procedures are being followed.
Creates, issues and verifies work documents to contractors indicating work locations, pay item quantities of work to be performed, and date work is to begin/end, if required by contract.
Makes field reviews with contractor as needed.
Assists with the development and preparation of the preliminary plans, specifications, preliminary estimates and related contract documents for all assigned contracts.
Conducts pre-work meetings to ensure the contractor understands scope of work and expected results.
Assists with the preparation of contract renewal documents, draft maintenance agreements with municipalities, supplemental agreement drafts, time extensions, contractor correspondence and other documents necessary for proper management of the contract as directed.
Provides support to inspectors in resolving contract related problems and scheduling of work.
Motivates inspectors to improve the quality and quantity of work performed.
Provides assigned inspectors with on-the-job training in proper techniques and Department procedures.
Verifies invoices, generates pay estimates in Site Manager and Florida Accountability Contracts Tracking System (FACTS) and enters data in the Maintenance Management System.
Completes Notice of Beginning and Ending letters, Contractor Field Performance Reports and other related documents as directed.
Coordinates and assists in performing work need surveys to gather information for maintenance contract work plan.
Evaluates work plan for possible conflicts with existing utilities, other projects, local residents, cities and businesses.
Assists with data collection and field reviews pertaining to legal claim investigations.
KNOWLEDGE, SKILLS AND ABILITIES: KNOWLEDGE OF ENGINEERING CONCEPTS AND REPAIR INSPECTION.
ABILITY TO OVERSEE AND ADMINISTER CONTRACTS.
ABILITY TO INTERPRET CONTRACT PLANS, STANDARD SPECIFICATIONS, DESIGN STANDARDS AND A GENERAL UNDERSTANDING OF ENGINEERING TERMINOLOGY.
ABILITY TO PLAN, ORGANIZE, AND COORDINATE WORK ASSIGNMENTS.
ABILITY TO MAINTAIN ACCURATE RECORDS.
SKILLED IN VERBAL AND WRITTEN COMMUNICATIONS.
SKILLED IN USING COMPUTER PROGRAMS SUCH AS WORD, EXCEL, AND OTHER DEPARTMENT MAINFRAME PROGRAMS.
ABILITY TO ANALYZE AND RESOLVE PROBLEMS USING PLANS, SPECIFICATIONS, CONTRACT DOCUMENTS AND ENGINEERING JUDGEMENT.
ABILITY TO INTERPRET FIELD DATA.
ABILITY TO MAINTAIN EFFECTIVE WORKING RELATIONSHIPS WITH OTHERS.
ABILITY TO USE PROCEDURES AND SPECIFICATIONS TO DEVELOP MAINTENANCE CONTRACTS.
OTHER JOB RELATED REQUIREMENTS: Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team (TEMT).
While on-duty status, the position's incumbent may be required to drive a state owned or leased vehicle to perform the duties of this position.
A valid Class E driver's license is required.
Employee may be required to work with or around hazardous materials.
Responsible for adhering to the provisions and requirements of section 215.
422, F.
S.
, related State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures.
MINIMUM QUALIFICATIONS: High School Diploma or Certificate of High School Equivalency and 12 months of infrastructure design, construction, or maintenance experience, or an Associate’s Degree or higher.
As a CANDIDATE, you may be required to provide documentation (i.
e.
HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.
) to verify meeting these Minimum Qualifications.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.
If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St.
Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS’ PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements.
Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans’ Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.